PromptsIntermediate

15 prompts to transform your work with AI

Detailed prompts with application insights, organised by department and goal. Ready to copy and use in ChatGPT or Claude.

Practical AIProductivityPrompts

Marketing & Communications

Create content that converts

LinkedIn post from notes

Act as a LinkedIn content expert. I have these ideas about [topic]: [paste notes or key points]. Write a post of 150-200 words with this structure: 1) hook in the first line that doesn't start with "Today" or "I'm excited to", 2) development with 3-4 concrete points or a mini-story, 3) closing with a brief question or reflection. Tone: direct, human, no corporate speak. No excessive emojis.

The hook is 80% of the post. Include concrete data or a contradiction in your notes — they generate more clicks than any inspirational phrase.

Consultative sales email

Write a cold email of maximum 150 words addressed to [recipient profile] in [sector]. Context: [describe the problem you solve and why it's relevant to them]. Structure: first line with a specific observation about their sector or company (not generic), value proposition in 1 sentence, one concrete social proof, low-commitment CTA. Tone: consultative, not salesy. No phrases like "I'm reaching out to introduce myself."

The first line must make it obvious you didn't send the same email to 100 people. The more specific the problem you mention, the higher the response rate.

Social content from a result

I have this result or case: [description of the concrete result]. Create 3 versions of content: 1) Instagram caption of 80 words + 5 relevant hashtags, 2) LinkedIn post of 150 words with a more professional tone, 3) a short message of maximum 280 characters for Twitter/X. In all three, start with the result, not the process. The goal is for the reader to feel they're missing out on something.

Always start with the result, not how you achieved it. Audiences connect with what I achieved before being interested in the how.

Human Resources

Attract and retain Gen Z talent

Job offer that doesn't scare away top talent

Rewrite this job description to make it attractive to professionals under 30: [paste current description]. Required changes: eliminate vague requirements like proactive or passion for what you do, include the salary or salary range, describe the real impact of the role in the first year, indicate the work model (remote/hybrid/on-site) and add at least one honest sentence about team culture. No "we're like a family" or "dynamic environment."

Under-30s scan the offer in 8 seconds. If they don't see salary and work model in the first two paragraphs, they close it. Vague language generates active rejection in this segment.

90-day onboarding plan

Create a structured onboarding plan in 3 phases (weeks 1-2, month 1, months 2-3) for a new [position] at a [sector] company. Include for each phase: 3-4 concrete and measurable goals, the key people they should meet, a quick win they can achieve and share with the team, and a check-in question the manager can use at the end of each phase to detect problems before they escalate.

30% of employees decide whether to stay or not in the first 90 days. A quick win in week 2 changes their perception of their own value on the team.

Exit interview to actually learn

Design a 20-minute exit interview guide for employees who are leaving voluntarily. The goal is not to retain them, but to learn. Include: 5 open questions that aren't defensive (avoid "what could we have done better?"), a question about how they perceive the company now that they're leaving, and a question about what they'll do in their first month at the new job that they couldn't do here. Add a context note for the interviewer on each question.

People tell the truth when they know there's nothing to lose. Frame the questions from curiosity, not institutional defense. The most valuable information usually appears in the last 5 minutes.

Operations & Productivity

Automate repetitive tasks and think more clearly

Executive meeting summary

I have these notes from a [duration] meeting with [who attended]: [paste notes as you took them, without cleaning them up]. Write an executive summary to send to the team with this structure: context in 1 sentence, 3-5 decisions made in bullet points, action list with owner and date, and next meeting or milestone. Maximum 250 words. Remove everything that isn't actionable.

Paste the notes without cleaning them up: AI extracts structure better from chaos than from already-organised notes. The noise also provides context.

SOP from verbal explanation

I'm going to explain how we do [process] at our company in my own words, without structure: [explain the process freely]. With that explanation, create an SOP with: process name, goal in 1 sentence, owner, frequency, numbered steps with enough detail for someone new to execute without help, common exceptions and how to handle them, and success criteria.

Works especially well if you record a voice note explaining the process and transcribe it. The informal explanation has more operational detail than what you'd write directly.

Process diagnosis with bottlenecks

Analyse this work process: [detailed description, including who's involved, what tools are used and what exceptions exist]. Identify: the 3 main bottlenecks with their probable cause, 2 steps that could be eliminated without affecting the result, and the point where automation would have the greatest immediate impact. For each point, give a concrete example of how to implement the improvement.

The more detailed you describe the process, including exceptions and rare cases, the more useful the diagnosis. Real bottlenecks are usually in the exceptions, not in the main flow.

Leadership & Strategy

Make better decisions and communicate them

Second opinion before an important decision

Act as an experienced external advisor, critical but constructive. I'm going to describe a decision I'm considering: [describe the decision, context, alternatives and why you're already leaning toward one option]. Identify: the 3 implicit assumptions I'm making that may be incorrect, the question I'm not asking but should be, and the scenario where this decision turns out to be a mistake in 18 months.

This prompt works best when you describe why you're already leaning toward one option. AI can point out the confirmation bias you don't see because you're already inside the decision.

Communicating a difficult decision to the team

I need to communicate the following decision to my team: [description]. I have [X people] reporting to me and the direct impact for them is [describe impact]. Write a draft message with this structure: context and real reason without euphemisms, concrete impact for the team, what IS within our control from now on, next steps and when there will be more information. Tone: direct and honest. No phrases like "in these difficult times" or "we have made the difficult decision."

Teams tolerate bad news. They don't tolerate prolonged uncertainty. The more specificity about what happens from now on, the less anxiety the message generates.

Presenting an initiative to the board

I need to present this initiative to [board/CEO/committee]: [describe the initiative and what's needed to get it approved]. I have [X minutes]. Create a structure with: the problem in 1 slide with an impact data point, the solution and why now, resources needed and expected ROI at 12 months, the 2-3 main risks and how we mitigate them, and the specific decision we're asking for. For each section, give me 2-3 key points and the question they'll probably ask.

Executives decide based on the first slide (the problem) and the last (what's being asked). If the problem doesn't hurt and the request isn't clear, the middle slides don't matter.

Sales & Business

Close more deals with better margins

Proposal from a discovery call

I just had a call with [type of client/company]. The key points they mentioned: [list their pain points, goals and context they shared]. Create the structure of a commercial proposal with: executive summary of their current situation using their own language, the problem as they described it, our specific solution for this case (not generic), investment and options, and next steps with dates. Maximum 4 pages.

Use the client's exact language to describe their problem. When the client reads their own words in your proposal, the 'this is for me' feeling is immediate. Don't paraphrase.

Objection map with responses that work

I sell [product/service] to [client profile] in [sector]. The 3 most frequent objections I receive are: [list objections]. For each one, give me: the real reason behind it that may not be what they're saying explicitly, a response that doesn't sound defensive, a follow-up question that redirects toward value, and an analogy or use case that helps validate.

The price objection is almost never about price: it's about undemonstrated value. Before responding, ask: 'What are you comparing it to?' The answer tells you exactly what you need to resolve.

Follow-up after proposal with no response

I sent a proposal to [type of client] [X days] ago and haven't received a response. Context: [briefly describe the proposal]. Write 3 follow-up versions: 1) at 3-4 days (tone: adding value, not asking if they read it), 2) at 10 days (tone: creating some urgency without pressure), 3) at 3 weeks (tone: polite closing that leaves the door open). Each message maximum 5 lines.

The follow-up that adds value (a new piece of data, something they mentioned in the call) gets 3x more responses than the classic 'just wanted to check if you had time to review it.'